Job Title Senior Office Assistant, Nursing Programs
Reports to Associate Dean of Nursing Programs
Classification Supervisory/Career Confidential
FLSA Nonexempt
Salary Range Varies depending on position

Job Title

Senior Office Assistant, Nursing Programs

Reports to

Associate Dean of Nursing Programs

Job Goal

Provides administrative assistant services to the Academic Dean, Associate Dean, and faculty support services to the Division faculty.

Essential Duties and Responsibilities

The following duties are not exhaustive but illustrate the general duties required of the position. Management may require personnel to perform duties other than those contained in this document.

  1. Types, processes, and properly files memoranda, leave forms, and other related administrative materials.
  2. Types and duplicates tests and instructional materials.
  3. Maintains security of administrative and faculty files.
  4. Performs receptionist functions, gives information, and maintains effective community and campus relationships.
  5. Orders office and faculty supplies and textbooks; assists with budget monitoring.
  6. Assists in the tabulation and dissemination of student evaluations of faculty and administrator evaluations of faculty forms.
  7. Takes messages, telephones students, and assists with all activities as may be necessary to support faculty functions.
  8. Schedules faculty applicant interview appointments and types related communications and personnel forms.
  9. Types and distributes Advisory Committee and faculty meeting minutes and related materials.
  10. Coordinates use, maintenance and repair of Division AV equipment, computers, telephones and other office equipment.
  11. Maintains record of faculty schedules.
  12. Operates photocopier, microcomputer, FAX, and other related office equipment.
  13. Enters requisitions, completes receiving reports and performs follow-up on purchase orders.
  14. Supervises student assistants as assigned.
  15. Prepares payroll certification for faculty and staff.
  16. Enters course information into CSRS.
  17. Schedules classrooms for Division classes.
  18. Assists with student advisement and application intake for limited-access health programs.
  19. Compiles and maintains files on health programs, including affiliate contracts and accreditation records.
  20. Performs other duties as assigned.

Minimum Requirements

These requirements are a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as an exhaustive list of specific duties and responsibilities. Management may direct employees to perform job-related tasks other than those specifically presented in this description.

Knowledge, Skills, and Abilities

  • Must be able to perform a wide variety of general office duties, with special emphasis on clerical skills and accuracy in keyboarding; word processing skills required

Additional Required Skills:

  • Keyboarding: 45 net words per minute (NWPM) with 95% accuracy
  • Data Entry 1 – Vendor: 6,200 keystrokes per hour (KPH) with 95% accuracy
  • Proofreading 1: 70% accuracy

Supervisory Responsibilities


Physical Requirements

The physical expectations of this job are listed below. Terms and descriptions are as defined by the U.S. Department of Labor.

Sedentary Work

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Custom title for display
Sedentary Work

Preferred Qualifications

Knowledge of additional software packages

Management may assign or reassign duties and responsibilities to this job at any time. Salary and benefits will be assigned as determined by PHSC's Board approved compensation plan. Duty days and assigned hours shall be determined by PHSC. Please contact Human Resources for questions regarding salary determination or benefit eligibility at 727-816-3406.

Pasco-Hernando State College is an equal opportunity and equal access higher education institute that promotes diversity and inclusion in the workplace.