Senior Office Assistant, Nursing Programs

Job Goal

Provides administrative assistant services to the Academic Dean, Associate Dean, and faculty support services to the Division faculty.

Essential Duties and Responsibilities

The following duties are not exhaustive but illustrate the general duties required of the position. Management may require personnel to perform duties other than those contained in this document.

1. Types, processes, and properly files memoranda, leave forms, and other related administrative materials.
2. Types and duplicates tests and instructional materials.
3. Maintains security of administrative and faculty files.
4. Performs receptionist functions, gives information, and maintains effective community and campus relationships.
5. Orders office and faculty supplies and textbooks; assists with budget monitoring.
6. Assists in the tabulation and dissemination of student evaluations of faculty and administrator evaluations of faculty forms.
7. Takes messages, telephones students, and assists with all activities as may be necessary to support faculty functions.
8. Schedules faculty applicant interview appointments and types related communications and personnel forms.
9. Types and distributes Advisory Committee and faculty meeting minutes and related materials.
10. Coordinates use, maintenance and repair of Division AV equipment, computers, telephones and other office equipment.
11. Maintains record of faculty schedules.
12. Operates photocopier, microcomputer, FAX, and other related office equipment.
13. Enters requisitions, completes receiving reports and performs follow-up on purchase orders.
14. Supervises student assistants as assigned.
15. Prepares payroll certification for faculty and staff.
16. Enters course information into CSRS.
17. Schedules classrooms for Division classes.
18. Assists with student advisement and application intake for limited-access health programs.
19. Compiles and maintains files on health programs, including affiliate contracts and accreditation records.
20. Performs other duties as assigned.

Minimum Requirements

These requirements are a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as an exhaustive list of specific duties and responsibilities. Management may direct employees to perform job-related tasks other than those specifically presented in this description.

Knowledge, Skills, and Abilities

• Must be able to perform a wide variety of general office duties, with special emphasis on clerical skills and accuracy in keyboarding; word processing skills required

Additional Required Skills:

• Keyboarding: 45 net words per minute (NWPM) with 95% accuracy
• Data Entry 1 – Vendor: 6,200 keystrokes per hour (KPH) with 95% accuracy
• Proofreading 1: 70% accuracy

Preferred Qualifications

Knowledge of additional software packages