Financial Aid Assistant II

Job Goal

Performs the duties of processing financial aid and performs related clerical functions.

Essential Duties and Responsibilities

The following duties are not exhaustive but illustrate the general duties required of the position. Management may require personnel to perform duties other than those contained in this document.

1. Accepts and reviews incoming student financial aid applications and related documents and prepares the files to process a student’s application.
2. Assists students in applying and resolving issues relating to the application process for financial aid and scholarship awards.
3. Enters financial aid tracking data into CSRS system.
4. Completes requests for student financial aid information from other official agencies including financial aid transcript requests.
5. Processes Title IV verifications.
6. Enters student financial information into CSRS for processing or awarding of files as appropriate.
7. Processes payments of State-sponsored programs such as Florida Prepaid, Florida Vocational Rehabilitation, JEP or others as needed.
8. Processes institutional awards such as PHSC Foundation Scholarships, Employees Tuition Waivers, Deferments or other such awards.
9. Processes and awards financial aid.
10. Downloads and processes corrections to Student Aid Reports.
11. Maintains College Work Study timesheets.
12. Coordinate with other financial aid personnel to ensure that student applications and corrections are processed promptly and properly.
13. Keys in correspondence, records and requisitions and performs other clerical functions as needed for the campus financial aid office.
14. Keeps current on federal, state, and institution information provided in the Financial Aid Policies and Procedures Manual and other documents.
15. Ensures that all required forms and applications are available to students for the respective campuses.
16. Assists with implementing appropriate goals and objectives in the College’s long-range plan.
17. Assists registration staff with scheduling, registration, appointments, and other related functions.
18. Performs other duties as assigned.

Minimum Requirements

These requirements are a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as an exhaustive list of specific duties and responsibilities. Management may direct employees to perform job-related tasks other than those specifically presented in this description.

Knowledge, Skills, and Abilities

• Ability to organize successfully/accurately and prioritize a wide variety of assignments, with emphasis on processing skills
• Excellent interpersonal communication skills
• Ability to work under deadline requirements
• Possess word processing skills

Preferred Qualifications

• AA/AS degree from a regionally accredited institution and one or more years of financial aid experience
• Basic knowledge of mainframe/microcomputers
• Knowledge of various software packages